CICS is a not-for-profit organization with a mission to empower newcomers in settling and integrating as contributing members of Canadian society through diverse, professional and innovative programs and services. We work to enable newcomers to fully integrate, participate and contribute to all spheres of Canadian society. Our success stems from our workforce culture bound by three core values: Compassion, Inclusivity and Collaboration.
Reference: #13 -19/Administrative Assistant (June 17, 2019 to March 31, 2020)
Job Title: Administrative Assistant
Team/Unit: SEPT
Location: IRC – 2330 Midland Avenue
Hours: 17.5 hours per week; may require working irregular hours including evenings, weekends and some holidays
Rate: $22.82 per hour
Responsibilities:
SEPT administrative duties:
• Primary responsibility is to provide administrative support to the Settlement and Education Partnership In Toronto (SEPT);
• Administer the daily recording of SEPT staff members’ attendance in schools;
• Assist with summer program NOW/WIN preparation, update school information, compile client satisfaction surveys, compile monthly workshop schedules;
• Assist in sorting, rearranging SEPT school materials stored at the IRC location;
• Help distribute resources and promotional materials to schools;
• Assist in the organization of monthly team meetings, staff training and special events;
• Assist and act as backup in the absence of the SEPT Administrator with tasks of managing OCMS reports generating and bulk uploading client’s information; processing staff’s monthly expenditure claims, preparing reimbursement, etc.
• Other duties as assigned by the Program Manager.
Other administrative duties:
• Support agency’s recruitment tasks in the absence of HR Administrator.
Qualifications:
• Canadian post-secondary education or equivalent in administration or social services;
• Minimum one year of relevant experience, preferably in a not-for-profit setting;
• Knowledge of office management systems and procedures and proven experience as an office assistant;
• Excellent communication skills; verbal and written fluency in English, a second language commonly used by our clients would be an asset;
• Excellent organization skills and ability to manage time effectively and set priorities;
• Knowledge of and sensitivity to the multicultural communities;
• Strong interpersonal skills and experience in problem solving;
• Excellent attention to detail and ability to multitask;
• Able to work both independently and as part of a team in a fast-paced environment;
• Proficiency in MS office suite;
• Ability to cope with changes and be flexible in scheduling; willing to work some evenings and weekends.
Other Requirements:
• Ability to perform some physical activities (e.g. lifting and loading school materials and office equipment);
• Vulnerable Sector Screening is mandatory;
• Valid Ontario driver’s license and access to a car is preferred.
Resumes and cover letters are to be sent to CICS by email: hr@cicscanada.com by 5:00 pm on June 3, 2019.
Application should quote # Job 13-19 / Administrative Assistant and address the covering letter to:
Hiring Committee
Centre for Immigrant and Community Services (CICS)
2330 Midland Avenue,
Toronto, ON
M1S 5G5
CICS is an equal opportunity employer. We provide accommodations during the recruitment process for persons with disabilities if required. This will be in accordance with the Accessibility for Ontarians Disability Act and Ontario Human Rights Code. We thank all those who respond to this posting. Only those selected for further screening will be contacted. No telephone call inquiries.
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